About the Agency:
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.
- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity.
HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Your Team:
Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client-focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and all related requirements such as the New York City (City) Procurement Policy Board (PPB) Rules. PSD also registers contracts and contracts actions, manages procurement systems, and handles a number of other procurement-related responsibilities. You will be a part of the Contract Registration Unit (CRU).
Your Impact:
As a Deputy Director of Contract Registration, you will join a team of procurement professionals who provide numerous procurement functions and support to the entire agency.
Your Role:
The Contract Registration Unit is responsible for managing the registration process for most contract actions to include “in house” registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Deputy Director of Contract Registration role is responsible for the review of all types of contract actions to include identification of all errors, omissions, and issues with each contract package, and tracking, training, and communication with Program teams to assist in the correction of problems.
The responsibilities of the position include but are not limited to:
- Deputy Director of Contract Registration must have knowledge and proficiency with the City’s procurement systems, including FMS and PASSPort.
- Review of registration packages for contracts, renewals, contract changes, amendments, task orders, encumbrances, and related contract actions for all award methods prior to submission to the Comptroller’s Office.
- Ensure compliance with local laws, the New York City Charter, Rules of the Procurement Policy Board, and the Mayor’s Office of the Contract Services.
- Identify errors in the registration packages provide written notification of such discrepancies to CRU’s Contract Registration Director (Director) and contract managers.
- Track issues to identify trends in contract submission errors.
- Perform data analysis and assist the Director in developing reporting tools for tracking registration issues.
- Forecast workloads and streamline processes.
- Assist the Director in developing training materials such as checklist and sample contract registration packages by award type.
- Provide assistance and training on developing packages in all City procurement systems including Financial Management System (FMS) and PASSPort.
- Assist in developing materials and implementing strategies for improvement in areas where discrepancies are high.
- Assist contract managers in the assembly of registration packages during peak contract period during the fiscal year.
- Under the direction of the Director of CRU, provide guidance to agency procurement staff concerning the contract registration process.
- Provide technical support to the Director of CRU in activities such as reviewing and approving FMS transactional items.
- Serve as a back-up to the Director for contract registrations.
Minimum Qualifications
1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
3. An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.
4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.
5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.
Preferred Skills
Significant preference for candidates with at least three (3) years’ experience in and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process.
- Excellent written and verbal communications skills
- Ability to work productively and collaboratively as part of a team
- Proficiency in FMS, PASSPort, and such PC software as Microsoft Word, Microsoft Excel, and Outlook.
- Familiarity with the City’s contracting rules and statutes, the Procurement Policy Board Rules, as well as government regulatory compliance requirements.
- Excellent analytical, interpersonal, communication and organizational skills.
- Must be serving as a permanent Associate Staff Analyst, Administrative Procurement Analyst or Administrative Manager.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
#J-18808-Ljbffr