Field Office Administrator

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

The main function of the Field Office Administrator is to administratively assist the Project Team on site.

Responsibilities:

1. Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near misses to ensure adherence to our Number One Core Value – Safety, first in everything we do.
2. Record labor, equipment, material and supply resources.
3. Interface with vendors and subcontractors including scheduling of activities, billings, and back charges.
4. Coordinate payroll submission and interface with TMC Payroll Department.
5. Collect and scan all delivery tickets and correspondence.
6. Primary contact for support of office equipment and tenant issues.
7. Support project as necessary with clerical assistance, errands and maintaining an orderly office management system.
8. Coordinate with HR proper handling of walk in applicants.
9. Supervise the purchase and handling of office supplies.
10. Conduct new hire orientations as directed.

Qualifications:

1. 2-year degree or equivalent work experience desired.
2. Minimum of 3 years administrative experience.
3. Construction experience preferred but not necessary.

Necessary Attributes:

1. Must possess the ability to adapt to different personalities and management styles.
2. Knowledge of HCSS HeavyJob and Time Keeping is a must.
3. Team player with strong interpersonal skills.
4. Ability to manage a team in an efficient and effective manner.
5. Self-starter with excellent verbal and written communication skills.
6. Reliance on experience and judgment to plan and accomplish goals.
7. Dedicated and hard working.
8. Possess strong leadership qualities.
9. Strong commitment to success of all.
10. Possess a strong work ethic.
11. Demonstrate the utmost professionalism in how you represent yourself.
12. Show quality in everything you do.
13. Lead with integrity while producing high quality work.

We offer our full-time and eligible part-time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.

Middlesex provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law.