Location Twin Cities
Job Family Student Services
Full/Part Time Part-Time
Regular/Temporary Regular
Job Code 9703AA
Employee Class Acad Prof and Admin
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About the Job
Job Code & Class: 9703AA : SS Pro 3-Academic Advising
Under the general direction of the Assistant Dean for Student Affairs, the Academic Advisor position is responsible for providing a range of services oriented toward supporting the academic progression and well-being of trainees in UME. Services include direct consultation and referral contacts with trainees as well as collaborative efforts with medical education staff and faculty charged with ensuring trainees make satisfactory academic progress (SAP). The Academic Advisor will report to the Director of Student Affairs. This is a 50% time, 20 hours a week, part time role.
JOB RESPONSIBILITIES
Advising
- Provide individualized student support and advising by applying a thorough knowledge of curriculum, requirements, policies, institutional history, climate, and academic planning skills.
- Advise students on specialty specific clinical elective scheduling
- Work with specialty experts and departments to determine suitable elective choices for students interested in particular specialties
- Monitor each student's progress in order to intervene, advocate, and recommend resources and solutions to academic difficulties and barriers.
- Create and utilize a network of relationships with students, faculty, and staff to effectively deliver advising and support services.
- Consult with and serve as liaison to faculty and staff to ensure successful implementation of academic plans and follow-through.
- Use interpersonal techniques such as active listening, empathetic responses, questioning, etc. to develop trusting relationships and rapport with students.
- Identify students in mental health distress or crisis and refer to appropriate mental health resources.
- Demonstrate a strong commitment to diversity and inclusivity by creating and establishing practices that are appropriate for students' individual needs and identities.
- Serve as a first point-of-contact to students throughout their medical education.
- Maintain strong understanding of and relationships with medical school, campus, and community resources that students are likely to access and refer students to those resources when needed.
- Support and guide students through the processes and policies related to the medical school academic progression committee (Committee on Student Scholastic Standing)
Case Management
- Develop and maintain academic plans for students in consultation with key faculty, staff, and students, especially in relation to remediations, deceleration, leaves of absence, etc..
- Communicate plan details to involved faculty and staff.
- Track implementation of and compliance with plans in collaboration with involved stakeholders.
- Communicate with involved medical school and campus (e.g. Disability Resource Center) resources to ensure compliance with plan implementation.
- Communicate individual student progress to the medical student progression committee (Committee on Student Scholastic Standing)
Programming and Initiatives
- Contributes to program development and development of advising practices, systems, and processes, including related Student Affairs policies and procedures..
- Participate in ongoing Student Affairs initiatives and programming, including New Student Orientation, Intersession, Transitions Series, etc...
- Actively engages in program development in the student affairs department in areas of academic progress, career development, and mental health and wellbeing.
- Collaborates with the Office of Learner Development to connect students for support on academic performance, wellbeing, and mental health.
REQUIRED QUALIFICATIONS
- BA/BS degree plus at least four years of relevant experience, or Master's degree in Higher Education, Psychology, or Counseling and two year of related professional work experience
- Commitment to the role of medical education in developing competent physicians
- Commitment to diversity and inclusion
- Strong verbal and interpersonal communication skills
- Excellent written communication skills
- Working knowledge of commonly used word processing and presentation tools (e.g., Microsoft office programs, Prezi, etc.) including Google Suite (Google Drive, Docs, Sheets, Calendar, etc.)
- Ability to effectively engage and collaborate across programs
Preferred
- Three years of relevant job experience providing student services to students at the postsecondary and/or graduate education level(s).
- Strong organizational skills
- Strong advocacy for students
- Empathic
- Collaborative
About the Department
Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.
The mission of the regional campus located in Duluth is to be a national leader in improving healthcare access and outcomes in rural Minnesota and American Indian/Alaska Native (AI/AN) communities. In partnership with CentraCare, the regional campus in St. Cloud offers a wide range of patient experiences throughout students' education in Greater Minnesota and prepares them to become exceptional clinicians and leaders for rural and immigrant populations.
Founded in 1888, the University of Minnesota Medical School has three campuses. A four-year MD program and the MD/PhD program are located on the Twin Cities campus in addition to MD programs at regional campuses in Duluth and St. Cloud.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail or call (612) 624-8647.
DiversityThe University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
Employment RequirementsAny offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of MThe University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).