Contract Administrator

Company:

SPIRE Hospitality is a management company specializing in creating memorable guest experiences and delivering best-in-class service at our hotels and resorts nationwide. We ensure you have the support, tools, and opportunities to get the job done, grow as an individual, and excel in your hospitality career.

We offer a comprehensive full-time benefits package consisting of medical, dental, vision, pet discount program, identity theft protection, pre-paid legal support, flexible spending accounts, matched 401K, life insurance, critical accident or illness, short- & long-term disability, paid time off, wellness programs, getting paid before payday with earned wage access, wonderful hotel discounts and much more.

The Contract Administrator's primary responsibility is to manage and review business contracts, including negotiating terms and conditions, analyzing potential risks, and training team members and leadership to better understand the information outlined in the contracts. The Contract Administrator will own processes that support Hotel Resources, Risk, Transitions, and Special Projects. This position reports to the Director of Special Projects.

Responsibilities and Duties:

• Prepare and respond to time-sensitive documents with a high level of accuracy and completeness
• Work closely with various departments and hotels to understand their contract needs and requirements and adjust with vendors as appropriate
• Own contract process, including managing, executing, and maintaining documents, including vendor contracts, purchase contracts, service contracts, licenses, and permits through the contract management system and databases.
• Review, prioritize, and shift duties as necessary to complete requests by urgency level
• Understand and embrace Spire's Strategic Objectives and processes to drive positive business outcomes, serve as a role model, and promote professional practices
• Ensure all processes are completed timely by the home office and field.

• Prepare, review, draft, and redline a variety of contracts, including service and purchase agreements, vendor contracts, NDAs, and credit applications
• Ensure that all contracts comply with company policies, legal requirements, and industry standards
• Develop and maintain clear, concise, and organized records and documentation for all stages of the contract life cycle and permit & license compliance
• Serve as an internal point of contact for contract-related inquiries from multiple stakeholders, including our operations, risk, and HR teams
• Actively contribute to continuously improving procedures and workflows to support and improve processes and systems.
• Assist and coordinate vendor communications and document retention during onboarding and offboarding of property transitions.
• Other related duties as assigned or needed.

Qualifications:

• Minimum of two years experience as a Contract process owner
• Bachelor's degree in accounting or finance preferred
• A high level of organization and impeccable follow-through on time-sensitive documents
• Excellent time management and multi-tasking skills are required
• Strong attention to detail and ability to identify and resolve discrepancies in financial data
• Notary Public preferred
• Prior experience with DocuSign and procurement software is helpful.
• Strong Problem-Solving abilities to identify process inefficiencies and propose solutions
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Strong verbal and written communication skills and ability to work effectively with cross-functional teams.
• Self-starter with excellent communication, interpersonal, and organizational skills
• Proficiency in Microsoft Office and, most particularly, Excel advanced skills required

PHYSICAL DEMANDS

The physical demands described here must be met by an employee, with or without reasonable accommodation, to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to:

• Be stationary (sit/stand) for extended periods
• Look at and perform work on a computer/monitor for extended periods

Ability to lift 20 pounds

Spire Hospitality, LLC is an Equal Opportunity Employer, including people with disabilities and veterans