Clerk

SUNY Ulster Clerk

Enrollment and Success/ Student Affairs
Part-time under 17 hours per week
Application Deadline: Open Until Filled
Priority Screening: October 9, 2024 at 4PM EST  

Position Summary :

SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Clerk in our Enrollment and Success Department.
The work involves responsibility for the performance of routine clerical tasks. The work is carried out in accordance with established procedures and involves entry level office duties which provide support to the function of a municipal department or agency. The class differs from that of Senior Clerk in that Clerk is the entry level of the clerical series whereas Senior Clerk is the second level having greater responsibility. Depending on assignment, work is performed under the general or direct supervision of a higher-level employee. Detailed instructions are given for new or difficult assignments. Supervision of others is not normally a responsibility of the class. Does related work as required.
Working knowledge of office terminology, procedures and equipment; 'working knowledge of business arithmetic and English; ability to understand and carry out oral and written directions; ability to get along well with others; ability to write legibly and keep accurate records; clerical aptitude; physical condition commensurate with the demands of the position.
 

Duties and Responsibilities:

The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.

• Sorts, indexes and files mail, bills, requisitions, ledger cards and other material;
• Pulls materials from files and maintains charge-out records;
• Answers telephone and gives out routine information;
• Collects funds and accounts for monies received;
• Makes entries on cards or in ledger from original sources;
• May keep employee time records and prepares payrolls;
• May act as a receptionist or switchboard operator;
• May utilize electronic data processing equipment in the course of carrying out various clerical duties;
• Assists in preparation of routine reports;
• Makes arithmetic computations;
• Performs a variety of related clerical tasks;
• When employed by a School District:
• May occasionally assist in supervising recreation, lunch periods, study halls, etc.;
• May occasionally assist teaching or other professional staff by providing limited assistance to students.

 

Minimum Qualifications:

• Successful completion of the eighth grade in school; or its equivalent

And

• Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Hourly Rate : $18.53 an hour.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by October 9, 2024 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed.  SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.
Applicants must submit the following materials to be considered for the position:
 

• Resume or CV
• Cover letter which discusses your qualifications and interest in the position
• 3 professional references

 
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to for additional campus community information.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.
 

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
E-Verify® is a registered trademark of the U.S. Department of Homeland Security