Law Firm Records Specialist
Apply remote type: Onsite - Work in Office Full-Time
locations: Pittsburgh, PA
time type: Full time
posted on: Posted 10 Days Ago
job requisition id: R0029335
Job Description:
Provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in EPIQ’s service agreement with client. This position can be based in either Boston, MA or Pittsburgh, PA but it is a 100% onsite position. It is not a hybrid or remote role. Qualified candidates with law firm records experience are highly encouraged to apply.
Essential Job Responsibilities
- Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database.
- Prepare inactive files for offsite storage or digitization, performing file culling activities as requested.
- Perform regular inventory of files stored at client facilities, or offsite storage vendors.
- Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment.
- Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content.
- Prepare reports related to the activity of the Records Department.
- Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries.
- Research to identify customer information and addresses.
- Generate and mail customer notification letters.
- Track customer notification status.
- Ensure accurate storage of all customer communications.
- Distribute disposition lists to Records staff.
Qualifications & Requirements
- High School Diploma or GED.
- 1 year file, records, imaging/scanning experience.
- Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems.
- Strong verbal and written communication skills.
- Detail oriented with attention to detail and accuracy.
- Good organizational skills with the ability to manage multiple tasks.
- Ability to lift or move 40 lbs. or greater.
- Ability to walk, bend, kneel, stand or sit for an extended period of time.
The Compensation range for this role is 18.00 to 22.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. All Full-Time Epiq Employees are eligible for a comprehensive benefits package that includes medical, 401k and much more.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.
About Us
Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world.
We strive for a cohesive, collaborative environment that focuses on group achievement.
With over 8,000 associates worldwide, Epiq operates in 19 countries and over 80 global locations.
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