Department Management Analyst II - Emergency Services *

Salary : $68,099.20 - $93,579.20 Annually
Location : San Bernardino, CA
Job Type: Full-time
Job Number: 24-19647ES-01
Department: County Administrative Office
Opening Date: 03/06/2024
The Job
SALARY INCREASES
2% Effective February 2024
3% Effective February 2025
(Salary increases contingent upon Property Related Revenue and/or
statewide Realignment Sales Tax Collections performance.)
STEP ADVANCEMENTS
Bi-annual step increases of approximately 2.5%
San Bernardino County is recruiting for D epartment Management Analyst - Emergency Services to work within the Office of Emergency Services (OES) and the Inland Counties Emergency Medical Agency (ICEMA). These positions offer the opportunity to take on a dynamic and challenging role providing professional analytical support for a variety of areas essential to a department's operations such as: contract/grants administration; budget/fiscal management; special project coordination; facilities planning; organizational/staffing analysis; and development/recommendation of policies and procedures. Applications will be accepted until a sufficient number have been received; recruitment may close at any time.
Primary duties may include:

• Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems.
• Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.
• Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met.
• Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.
• May draft bid proposals; research, analyze, and prepare specifications and conditions. coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance.
• Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation.
• May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures and coordinates the publication and dissemination of information.
• Prepare analytical reports, correspondence, and memoranda.

*Official Titles: Staff Analyst II/Staff Analyst II (Fire Department)
ABOUT THE DEPARTMENTS
ICEMA was developed under a Joint Powers Agreement with San Bernardino, Inyo and Mono Counties. ICEMA is responsible for ensuring effective emergency medical services (EMS) for the three county areas. Specifically, they are charged with the coordination, evaluation and monitoring of EMS within the public and private pre-hospital providers, specialty care hospitals, paramedic base hospitals, as well as the effectiveness of EMS educational programs and medical disaster preparedness.
OES is responsible for countywide/interagency emergency planning, mitigation, response and recovery activities. This position will be responsible for overseeing a variety of administrative functions including contracts/grants/budget/fiscal administration, facilities management, procurement, and development/implementation of policies and procedures.
Some positions may be allocated to the San Bernardino County Fire Protection District, which is a separate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan. for a summary of benefits. For additional details, refer to the Fire Auxiliary Services Unit.
CONDITIONS OF EMPLOYMENT
Work Hours : In order to meet the business service needs of the public that we serve during emergency activation, these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. This assignment is eligible for premium overtime or compensating time off for approved overtime hours worked. Employees may have to travel out of the County, or out of state to attend meetings, trainings, and conferences. Out of county and/or state travel is minimal. (Note : Please refer to the appropriate MOU for applicable terms and conditions: Teamsters Local 1932 MOU - Administrative Services Unit or Fire Auxiliary Services Unit).
Travel: Travel throughout the County is required. When travel is required, employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.*
Background: Prior to appointment, candidates selected for this position must successfully pass a background check, including fingerprinting, verification of employment history and education, and medical examination, including drug screening.
Sponsorship : Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
Minimum Requirements
These positions require both education and experience; to advance in the process applicants must meet the Experience requirement AND one of the options for Education below:
REQUIRED EXPERIENCE
Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, procurement, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.
REQUIRED EDUCATION Option 1
Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
Option 2
Associate's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of additional experience (see note below)supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.
Option 3
Thirty semester (45 quarter) units of completed college coursework in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND three (3) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.
Important Notes Regarding Qualifying Education and Experience:

1. Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education.
2. General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.
3. The experience used to qualify under Education Option 2 and 3 will be treated as a substitution for the Bachelor's degree and will not count towards the Required Experience.

Desired Qualifications
Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines. ICEMA seeks a self-starter experienced in budget/fiscal administration, with experience in fiscal administration of grants being highly desirable.OES seeks a candidate with emergency services management and/or procurement experience.
Essential knowledge, skills and abilities include:

• Knowledge and understanding of principles and practices of public administration as applied to fiscal procedures and budget preparation and administration
• Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations
• Ability to communicate clearly, concisely and effectively, both orally and in writing
• Excellent writing skills with the ability to prepare clear and accurate administrative reports
• Familiarity with or ability to learn and understand principles and practices relevant to contracts, grants and bid/proposal management, project management, facilities and capital improvement planning, data science/statistical analysis, and/or organizational/staffing analysis or personnel management
• Proficient with enterprise financial management systems such as SAP

Selection Process
Application Procedure : To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by the filing deadline Applications will be processed as needed; recruitment may close at any time once a sufficient number of qualified applications are received.
Note: Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire.
To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records.
If you require technical assistance, please click to review the Government Jobs , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application.
Selection Process: The selection process will consist of a competitive evaluation of qualifications based on the application and responses to the supplemental questions. The most highly qualified candidates will be referred to the appointing authority for further consideration.
EEO/ADA: San Bernardino County is an and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the within one week of a recruitment filing deadline.

• Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click for information and instructions to request Veteran's Preference points.

For important information on employment processes and submitting job applications, see link below:
Applicant Information and the County Employment Process
Administrative Services Unit
The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.
For a summary of benefits, please click
Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at
01
The supplemental information requested below, in conjunction with your application, will be used to evaluate your qualifications. It is to your advantage to provide complete, organized, and detailed responses to each question. (Do not refer to a resume or other documentation.)
Each response must include the name(s) of your employer(s) and dates of employment where you performed the functions, and the percentage of time performing them.
Employers listed on this questionnaire must also be listed in the work experience section of your application. Please note that all information is subject to verification at any time in the examination and hiring process. I understand the above information and instructions.

• Yes
• No

02
Availability: Due to the nature of emergency management operations, these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation. Are you willing and available to work extended hours as required?

• Yes
• No

03
Indicate the Required Education Option you meet:

• Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
• Associate's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement or other closely related duties.
• Thirty semester (45 quarter) units of completed college coursework in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND three (3) years of additional experience (see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.
• None of the above

04
Contract Administration/Management : Describe your experience planning, preparing, executing, and monitoring contracts. Include experience developing , negotiating, and interpreting contract terms and agreements; and monitoring compliance and/or performance. Specify experience you have with data analysis as it pertains to measuring performance and monitoring compliance. Also include experience you have with certificates of insurance, professional licensing, and public records requests.
NOTE: For each experience please indicate the following information: a) Name and address of Employer b) Position/Title held c) Date From: (MM/DD/YYYY), Date To: (MM/DD/YYYY) (when you performed these duties) d) Hours Worked per Week. If you do not have such experience, indicate "No Experience."
05
Requests for Proposal/Contracts: Describe your experience developing and managing bid proposals. Include experience researching, analyzing and preparing specifications and conditions, preparing formal and/or informal requests for proposals (or bids), coordinating the issuing of proposal and evaluation of bids. Indicate types and values of bids you have experience with.
NOTE: For each experience please indicate the following information: a) Name and address of Employer b) Position/Title held c) Date From: (MM/DD/YYYY), Date To: (MM/DD/YYYY) (when you performed these duties) d) Hours Worked per Week. If you do not have such experience, indicate "No Experience."
06
Board Agenda Items (BAI) : Describe your experience preparing and submitting BAIs for Board of Supervisor's approval, or similar documents for a governing body's approval. Describe your scope of responsibility in the process.
NOTE: For each experience please indicate the following information: a) Name and address of Employer b) Position/Title held c) Date From: (MM/DD/YYYY), Date To: (MM/DD/YYYY) (when you performed these duties) d) Hours Worked per Week. If you do not have such experience, indicate "No Experience."
07
Grants : Describe your experience researching and securing grants. Include experience preparing grant applications/proposals, monitoring compliance, planning and implementing projects, fiscal administration of grants, and meeting reporting requirements (internal and external). Provide samples of grants you have successfully applied for and/or worked on.
NOTE: For each experience please indicate the following information: a) Name and address of Employer b) Position/Title held c) Date From: (MM/DD/YYYY), Date To: (MM/DD/YYYY) (when you performed these duties) d) Hours Worked per Week. If you do not have such experience, indicate "No Experience."
08
Other relevant analytical experience: Describe your professional level administrative experience performing analytical duties as a primary job function in any of these areas:

Special projects coordination

Facilities and capital improvement planning

Organizational/staffing analysis

Personnel management
NOTE: For each experience please indicate the following information: a) Name and address of Employer b) Position/Title held c) Date From: (MM/DD/YYYY), Date To: (MM/DD/YYYY) (when you performed these duties) d) Hours Worked per Week. If you do not have such experience, indicate "No Experience."

09
Budget/Fiscal/Finance/Accounting : Describe your experience preparing and monitoring budgets; forecasting budgets or economic trends; developing fiscal/accounting procedures/controls; managing billing systems; monitoring purchases/expenditures; and/or conducting overtime analysis for salaries and benefits cost; and preparing financial statements, data/statistical reports, or related management reports. Be sure to include outcomes or results and recommendations presented.NOTE: For each experience please indicate the following information: a) Name and address of Employer b) Position/Title held c) Date From: (MM/DD/YYYY), Date To: (MM/DD/YYYY) (when you performed these duties) d) Hours Worked per Week.
If you do not have such experience, indicate "No Experience."
10
Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above.

11
**ATTENTION GMAIL USERS**
We have become aware of an increase in Gmail's spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.
For your convenience, the attached PDF document contains a step-by-step guide to create and apply filters within Gmail. Click this link to Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.
Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your (Neogov) account inbox. All notifications will appear there.

• I understand

12
Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.
Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question