Facilities and Office Manager

fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers.

With nearly $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife ultra-filtered milk ; Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife nutrition plan , a nutrition shake to support the journey to better health.

A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation.

To learn more about fairlife and its complete line of products, please visit fairlife.com.

job purpose : The Office and Facilities Manager will foster and encourage a professional, safe, and fun work environment that is employee-centric and delightful while applying a high degree of professionalism, initiative, and independence in supporting the Office for all necessary facilities and office management responsibilities.

responsibilities:

1. Responsible for resolving escalated problems and issues related to office/facilities that are beyond the scope of the Office Assistant.
2. Lead local safety committee, hold safety drills, and develop safety guidelines with the safety team.
3. Oversee all office security such as visitor sign-ins, badges, and all other initiatives.
4. Maintain policy compliance relating to office (ex: dogs, conference rooms, gym, etc.).
5. Manage overall relationships with third-party vendors and building management/landlord (including but not limited to utilities, HVAC, internet and data communications, janitorial, parking).
6. Responsible for Office & Facilities budget: Applies initiative, proactive planning, situational awareness and attention to detail to ensure the Company optimizes budgets focused on facilities and office management.
7. Manage collective office seating regarding capacity and assist Office Assistant with new employee onboarding, including preparing workstation, scheduling tech setup, etc.
8. Partner with Executive Assistants to plan office and/or Company events, including set-up and clean-up support.
9. Own relationships with local community representatives, including Alderman, and other local West Loop organizations.
10. Serve as point-person for local community events, partnering with Corporate Social Responsibility Manager, as needed.
11. Manage the Office Assistant and serve as back up to the Office Assistant, as needed.
12. Own and manage the team storage spaces in the office and off-site.
13. Develop and enforce office organization guidelines.
14. Oversee transition to a new office location in the West Loop.
15. Responsible for the overall safety and security of employees and building.
16. All other duties, as assigned.

skills/qualifications required:

1. 5+ years of office or facilities management experience required.
2. Bachelor's Degree or equivalent preferred.
3. Proven ability to lead, collaborate, analyze, and make important judgment calls.
4. Strong attention to detail and the ability to manage multiple responsibilities and priorities while adhering to deadlines.
5. Strong written and verbal communication skills.
6. Strong understanding of AV and IT.
7. Previous experience managing direct reports.
8. Ability to handle ambiguity and work in a fast-paced, entrepreneurial environment.

working conditions and physical requirements:

1. 8 hours sitting/standing/walking.
2. Ability to lift up to 50 lbs.

position location: Chicago, IL

reports to: Chief HR Officer

exempt/nonexempt: Exempt

fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors.

In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please email .