Job Description
About Gilead:
Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.
Job Summary:
The Legal Coordinator, Filing & Formalities IP position is within the Intellectual Property Department at Gilead Sciences, reporting to the Filing & Formalities Manager. The IP prosecution team consists of 16 Attorneys and 9 Paralegals. This team comprises high-caliber, reputable, and highly hard-working IP professionals. They are integral to the company’s ability to continue providing therapies to medical areas of unmet needs worldwide.
Job Responsibilities:
- Preparing Declarations and Assignments for Filing and Formalities Team
- Assisting the filing and formalities paralegal team in preparing Information Disclosure Statements (IDS)
- Obtaining signatures for Powers of Attorney, Declarations, and Assignments
- Assisting the filing and formalities paralegal team in preparing and recording Assignments in patent cases
- Preparing and sending order letters to foreign agents for foreign filing
- Obtaining Authentication documents (such as certified copies) as necessary for filing
- Assisting the filing and formalities paralegal team with formatting patent applications
- Arranging necessary translations
- Filing electronic documents in the IManage legal document management system
- Notarization
Minimum Qualifications:
- Requires a minimum of a high school diploma, some college is preferred but not required, plus relevant administrative experience
- 3+ years of prior industry or law firm experience as a paralegal preferred
- Relevant experience with patents or IP required
- Some foreign filing experience
- Knowledge of filing in Patent Center
- Experience with ePCT
- Excellent verbal and written English skills
- Notary certification or willingness and ability to obtain Notary Commission
- High proficiency in computer skills, including Word, Outlook, Excel, PowerPoint, Adobe, and Visio
- Experience with IManage is preferred.
- Organizational skills, effective time management, and attention to detail are required
- Candidates must possess the ability to work well with others in a team setting
The salary range for this position is: $92,820.00 - $120,120.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans.
For additional benefits information, visit:
* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws.
Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.
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