Legal Secretary – Labor & Employment
Mitchell Silberberg & Knupp, a mid-sized law firm with offices in Los Angeles, New York City, and Washington D.C., is seeking a Legal Secretary to join our team in Los Angeles.
The position will entail supporting approximately 3 - 4 busy Attorneys in the Firm’s Labor & Employment and Litigation practice groups. The Firm offers competitive compensation; 401K; medical, vision and dental coverage; life insurance; flexible spending accounts and more. This is a wonderful position for a person seeking an opportunity with a well-respected firm.
The expected annualized base salary range for this position is $70,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.
Duties of the position include but are not limited to:
- Create and edit drafts of documents such as correspondence, pleadings, discovery demands and responses, requests for production, subpoenas, deposition notices, and other legal documents.
- Prepare final versions of documents: format Microsoft Word documents, create tables of contents and tables of authorities, proofread, etc.
- Assist in preparation for depositions, court hearings, and trials.
- Manage and organize attorneys’ emails in Outlook and save them in a document management system.
- Enter attorneys’ time on a daily basis.
- Arrange meetings and travel, schedule appointments, and maintain contacts and calendars.
- Process expense reimbursements and prepare client bills.
- Handle electronic filings with state and federal courts; handle agency filings/submissions; and retrieval of electronically filed documents.
- Knowledge of court rules and filing procedures, including determining requirements for filing for in varying jurisdictions.
- Communicate by phone/email with clients, court personnel and other legal professionals.
- Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
- Support other litigation assistants with filings, deposition preparation, and case management.
- Assist other departments and secretarial assistants with overflow work.
Other qualifications:
- Undergraduate degree required.
- A minimum of 5 years of legal secretarial experience. Proficiency in labor & employment terminology and procedures is preferred.
- Satisfaction working both independently and collaboratively with teams of varying work styles.
- Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
- Demonstrated ability to effectively multi-task in a fast-paced work environment, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
- Experience with Microsoft Office Suite (MS Word, Excel, PowerPoint and Outlook) and Adobe Acrobat.
- Experience in using technology to resolve work challenges.
- Excellent written and verbal communications skills.
- Proactive personality, positive and enthusiastic attitude, and a willingness to learn.
The Firm offers a competitive salary, attractive benefits, and a pleasant and supportive environment.
EOE